Team Positions

The Gathering NW (TGNW) Team Lead

Camp Assistant

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Random tasks as assigned

•           File any Incident Reports to the secretary.

 

Management

 

The Camp Assistant works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Camp Assistant supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Camp Assistant.

 

Ensure that the financial budget for the Camp Assistant Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Camp Photographer

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Arrange the Photography area.

•           Create Daily Schedule (include special details) and Coordinate with Marketing and Web Wrangler.

•           Create Advertising for Marketing and Web Wrangler.

•           Coordinate with Volunteer coordinator for volunteer numbers and timing

•           File any Incident Reports to the secretary.

 

Management

 

The Camp Photographer works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Camp Photographer supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Camp Photographer.

 

Ensure that the financial budget for the Camp Photographer Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Cigar Lounge Coordinator

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Create Advertising for Marketing and Web Wrangler

•           Create a schedule for tracking Hosts and volunteers such as:

                        Set/up and tear down

                        During the event including clean up each day

                        Additional volunteers, boot blacks

                        And …….

•           Coordinate with Volunteer coordinator for volunteer numbers and timing

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           Coordinate with volunteers for setup of area.

•           File any Incident Reports to the secretary.

Management

 

The Cigar Lounge Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Cigar Lounge Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for the Cigar Lounge.

 

Ensure that the financial budget for the Cigar Lounge is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Entertainment Liaison

 

Responsibilities

 

•                     Coordinate with Vice President and Event Manager

•                     Contact potential Entertainment and finalize contract

•                     Coordinate Entertainment information to Web Wrangler

•                     Coordinate advertising information to Web Wrangler

•                     Prepare and Post Entertainment Schedule Onsite

•                     Coordinate Entertainment needs with Setup Lead

      Coordinate Stage Hands

•                     File any Incident Reports to the secretary.

 

Management

 

The Entertainment Liaison works with the Event Manager,  the Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Entertainment Liaison uses Presenter contact notices and final Presenter agreements that are Board approved. We want the information to be consistent.

 

The Entertainment Liaison supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed of the budget for Entertainment and give accurate information to Entertainers.

 

Ensure that the financial budget for Entertainment Area is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Event Manager(s)

 

Responsibilities

 

•             Responsible for Leading the event and ensuring deadlines and budgets are adhered to.

•             Oversee Vender, Workshop and Entertainment Liaisons.

•             Oversee Setup and Tear-down Lead.

•             Oversee Volunteer Coordinator to ensure volunteer staff is adequately prepared for the event.

•             Oversee LMT Area.

•             Ensure Event Agreements and Venue Agreements/Rules are followed by all participants.

•             Coordinate closely with Event Finance Manager. Collect receipts for budgeted expenditures and deliver them to                 the Event Finance Manager.

•             Analyze event performance and report to the Event Finance Manager and Board Liaison.

•             Perform final walk-through at end of tear-down to ensure Venue is returned to “before Event” condition.

•             Must ensure all attendees have left the Venue.

·         File any Incident Reports to the secretary.

•             Will secure all buildings and gates upon leaving at end of Event.

 

Management

 

The Event Manager(s) work with the Vice President and supports the Vice Presidents goals.

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Event Manager(s) supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed and ensuring that the financial budgets of Team Lead(s) are maintained as directed by the Board.

 

 

 

The Gathering NW (TGNW) Team Lead

Game Area Coordinator

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Arrange the Game area.

•           Coordinate volunteer needs for Game area to volunteer coordinator.

•           Create Schedule of daily events (include special details) coordinate with Marketing and Web Wrangler.

•           Reach out and arrange hosts for the Game Area.

•           Create a schedule for tracking Hosts and volunteers such as:

•                       Set/up and Tear down

•                       During the event including clean up each day

•                       Additional Guests or Hosts; special details

•                       And …….

•           Post schedule onsite and keep updated as changes occur

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           File any Incident Reports to the secretary.

 

Management

 

The Game Area Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Game Area Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Game Area Coordinator.

 

Ensure that the financial budget for the Game Area Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Hospitality Coordinator

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Arrange the Hospitality area.

•           Coordinate volunteer needs for Hospitality area to volunteer coordinator.

•           Create Schedule of daily events (include special details) and Coordinate with Marketing and Web             Wrangler.

•           Reach out and arrange hosts for the Hospitality Area daily.

•           Create a schedule for tracking Hosts and volunteers such as:

•                       Set/up and Tear down

•                       During the event including clean up each day

•                       Additional Guests or Hosts; special snacks being provided

•                       And …….

•           Post schedule onsite and keep updated as changes occur

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           File any Incident Reports to the secretary.

 

Management

 

The Hospitality Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Hospitality Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Hospitality Coordinator.

 

Ensure that the financial budget for the Hospitality Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

LMT Coordinator

 

Responsibilities

 

  • Coordinate with Vice President and Event Manager

·         Arrange the LMT area.

·         Explain volunteers needed for LMT area to volunteer coordinator.

·         Create Schedule of daily events (include special details) and Coordinate with Marketing and Web Wrangler.

·         Create Advertising for Marketing and Web Wrangler.

·         Create a schedule for tracking Hosts and volunteers such as:

·                     Set/up and Tear down

·                     During the event including clean up each day

·                     Additional Guests or Hosts; Story Readers, Tea Time, Games, Crafts

·                     And …….

  • Coordinate with Volunteer coordinator for volunteer numbers and timing

  • Ensure volunteer staff is adequately trained/prepared for the event.

  • File any Incident Reports to the secretary.

 

Management

 

The LMT Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The LMT Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for the LMT Area.

 

Ensure that the financial budget for the LMT Area is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Marketing Coordinator

 

Responsibilities

 

•           Coordinate with the Financial Manager

•           Drive attendance to the event. Promote the event using flyers and social media as examples of ways to             spark attention.

            Coordinate with Web Wrangler.

•           Create Budget and submit by deadline. Work within approved budget.

 

Management

 

The Marketing Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Marketing Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed of the budget for Marketing.

 

Ensure that the financial budget for Marketing is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

OTHER Area Coordinator

(Something you want to see happening at The Gathering)

 

Responsibilities

 

•           Submit idea/proposal to the Board at a regularly scheduled meeting, 4th Monday of each month.

•           Coordinate with Vice President and Event Manager

•           Arrange the OTHER area.

•           Coordinate volunteer needs for Hospitality area to volunteer coordinator.

•           Create Schedule of daily events (include special details) and Coordinate with Marketing and Web             Wrangler.

•           Reach out and arrange hosts for the OTHER Area daily.

•           Create a schedule for tracking Hosts and volunteers such as:

                        Set/up and Tear down

                        During the event including clean up each day

                        Additional Guests or Hosts; special snacks being provided

                        And …….

•           Post schedule onsite and keep updated as changes occur

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           File any Incident Reports to the secretary.

 

Management

 

The Other Area Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Other Area Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Other Area Coordinator.

 

Ensure that the financial budget for the Other Area Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

OTHER Area Coordinator

(Something you want to see happening at The Gathering)

 

Responsibilities

 

•           Submit idea/proposal to the Board at a regularly scheduled meeting, 4th Monday of each month.

•           Coordinate with Vice President and Event Manager

•           Arrange the OTHER area.

•           Coordinate volunteer needs for Hospitality area to volunteer coordinator.

•           Create Schedule of daily events (include special details) and Coordinate with Marketing and Web             Wrangler.

•           Reach out and arrange hosts for the OTHER Area daily.

•           Create a schedule for tracking Hosts and volunteers such as:

                        Set/up and Tear down

                        During the event including clean up each day

                        Additional Guests or Hosts; special snacks being provided

                        And …….

•           Post schedule onsite and keep updated as changes occur

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           File any Incident Reports to the secretary.

 

Management

 

The Other Area Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Other Area Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Other Area Coordinator.

 

Ensure that the financial budget for the Other Area Coordinator is maintained as directed by the Board.

 

The Gathering NW (TGNW) Team Lead

Registration Coordinator

 

Responsibilities

 

  • Coordinate with Vice President and Event Manager.
  • Work with Reg Online’s registration process and create reports needed.

·         Create a schedule of volunteer needs.

·         Create a list of supplies.

·         Coordinate with the Finance Manager.

·         Organize registrations and registration process.

·         Coordinate with Volunteer Coordinator the needs for Registration

·         Train volunteers on the Registration and orientation process.

·         Run Orientation Video.

·         Create a Final Registration Report.

·         File any Incident Reports to the secretary.

Management

 

The Registration Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Registration Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Registration Coordinator.

 

Ensure that the financial budget for the Registration is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Set-up and Tear-down Coordinator

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Coordinate volunteer needs to volunteer coordinator.

•         Post schedule onsite and keep updated as changes occur

•           Coordinate tent minions to assist disabled members.

•           Ensure volunteer staff is adequately trained/prepared for the event.

•           File any Incident Reports to the secretary.

 

Management

 

The Set-up and Tear-down Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Set-up and Tear-down Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Set-up and Tear-down Coordinator.

 

Ensure that the financial budget for the Set-up and Tear-down Coordinator is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Vendor Liaison

 

Responsibilities

·         Coordinate with Vice President and Event Manager

·         Contact potential Vendors

·         Have clear agreements with Vendors in writing.

·         Coordinate Vendor information to Web Wrangler

·         Coordinate advertising information to Web Wrangler

·         Coordinate Vendor needs with Setup Lead

  • File any Incident Reports to the secretary.

 

Management

 

The Vendor  Liaison works with the Event Manager,  the Vice President and supports the Vice Presidents goals.

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Vendor Liaison supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed of the budget for Vending Area and give accurate information to Vendors.

Ensure that the financial budget for Vending Area is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Volunteer Coordinator

Responsibilities

 

·         Coordinate with Vice President and Event Manager

  • Work with Reg Online’s registration process and create reports needed.

·         Create a chart of volunteer needs

  • Create a system for tracking Volunteers and their completion of volunteer time.

·         Coordinate with other Team members for volunteer numbers and timing

·         Ensure volunteer staff is adequately prepared for the event.

 

Management

 

The Volunteer Coordinator works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Volunteer Coordinator supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed of the budget for Volunteers.

 

Ensure that the financial budget for Volunteers is maintained as directed by the Board.

The Gathering NW (TGNW) Team Lead

Web Wrangler

 

Responsibilities

 

  • Coordinate with Vice President and Event Manager.

·         Design website and submit for board approval.

·         Manage the website.

  • Work with Google Calendar for TGNW Events

  • Work with Reg Online’s registration process.

  • Create a schedule/deadlines for information to be submitted to the Web Wrangler

  • Send schedule to Team

·         Coordinate with all team members of information that is needed to be posted on the website

·         Coordinate with the Finance Manager.

·         Work as a team and be flexible with updates.

·         Create a Final Web Wrangler Report.

·         File any Incident Reports to the secretary.

Management

 

The Web Wrangler works with the Event Manager,  Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

All content, pass codes and web hosting are the property of The Gathering NW.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Web Wrangler supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include submitting budget for approval by deadline for Web Wrangler.

 

Ensure that the financial budget for the Web Wrangler is maintained as directed by the Board.

 

 

 

 

 

 

 

The Gathering NW (TGNW) Team Lead

Workshop Liaison

 

Responsibilities

 

•           Coordinate with Vice President and Event Manager

•           Contact potential Workshop Presenters

•           Coordinate Workshop Presenters information to Web Wrangler

•           Coordinate advertising information to Web Wrangler

•           Prepare and Post Workshop Schedule Onsite

•           Coordinate Workshop Presenters needs with Setup Lead

•           File any Incident Reports to the secretary.

 

Management

 

The Workshop  Liaison works with the Event Manager,  the Vice President and supports the Vice Presidents goals.

 

All Team members must familiarize themselves with the Policy and Procedures and where applicable sign policy documents as to adhere to the organizations procedures.

 

Engagement

 

As a 501c7 nonprofit organization TGNW has a managing Board of Directors that see to the day to day operations of the organization

 

The Workshop Liaison uses Presenter contact notices and final Presenter agreements that are Board approved. We want the information to be consistent.

 

The Workshop Liaison supports the Vice President’s public awareness initiatives and ensures the organization is visible to our diverse communities and those interested in assisting.

 

Any situation that could be a possible problem to TGNW must have an Incident Report for possible insurance issues and for the viability of the organization. They are filed with the secretary.

 

Communication

 

All formal communication must be approved by The Board before it is sent to another person(s), organization.

 

As a representative of The Gathering NW all communication that is done on the behalf of TGNW has to have a written copy of any communication for the viability of the organization and its members.

 

As an essential part of the organization you will be recognized as part of TGNW and therefore no agreements can be made on behalf of TGNW without prior authorization from The Board.

 

Financials

 

Financial responsibilities include being informed of the budget for Workshop Area and give accurate information to Workshop Presenters.

Ensure that the financial budget for Workshop Area is maintained as directed by the Board.

 

 

 

TGNW supports our  Venue

Arborea Falls
18400 228th Ave NE,
Woodinville, WA 98077

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Contact Us

The Gathering NW

is a 501(c)7 Social Club

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By Public Transportation

Note that public transit is limited to commuter hours.
Take King Country transit bus 232.

Bus schedule

System map